Portal-Attendance-Overtimes
Entering by the length
- The code of the overtime is entered in the attendance codes dial.
- It is determined whether the code is transmitted or not transmitted into the wages.
- A number of the payroll item and a number of the algorithm is crucial for the elaboration in case of the transmission into the wages. The algorithm determines whether the payroll item is paid or unpaid (an informative monitoring of the number of hours).
Entering by the interval "From – Till"
The overtime is in the attendance codes dial
The overtime code is entered in the attendance codes dial. In this case, it is necessary to have a separate overtime on this item.
The overtime is not in the attendance codes dial
The codes of the overtime are not entered in the attendance codes dial. The hours of the overtime are determined automatically as a difference between the worked hours and a planned time. In the case of an overtime (the creation of a positive difference) the value is entered on the payroll items which are determined by the parameters
- The code of the bonus for the overtime on a working day (For example 212)
- The code of the bonus for the overtime on Saturday (For example 215)
- The code of the bonus for the overtime on Sunday (For example 215)
- The code of the bonus for the overtime on a Feast day (For example 217)
Making the entry is also dependent on the setting of other parameters.
- prenos odpr_doby - n/a - The transmission of „odpr_doby“ – n/a
- prescasrucne - n/a - Determination of the hours of the overtime manually
and the properties of the working hours model in the dial (Menu: Settings/ Setting of the Attendance/ Models of the working hours – dial) according to the parameter "Hodiny nad fond" („Hours above the fund“)
- cut off - surplus hours are not considered to be an overtime, therefore they are whittled
- hours for extrawork selection, transfer the rest - Currently do not use this choice. This is a customer´s algorithm of the calculation and a transmission of the overtimes.
- hours for extrawork selection, ignore the rest - The user chooses himself how many hours are to be paid as an overtime by using the button „Rozdělení“ („distribution“) in the „Monthly summation“ agenda. The rest of the hours is ignored.
- all extrahours - Everything is used as an overtime. The user should not activate the button „Rozdělení přesčasů“ („Distribution of the overtimes“).
- all transfer - Do not currently use this choice.
The evaluation of the overtimes is done monthly (The balancing period is a calendar month).
An own finding of the overtimes is done according to a certain algorithm. The real fund of the working hours and a planned fund of the working hours reported in hours for an elaborated month is found during the own finding (worked hours including the hours of absence). This means an overtime (If it is negative it does not matter). After that the determination of the overtimes follows in the order from the first day of the given month till the last day. Example:
1. Day – Thursday … 8 hours planned …. 9 hours worked
2. Day – Friday … 8 hours planned …. 5 hours worked
3. Day – Saturday … 0 hours planned… 2 hours worked
The rest of the days … 8 hours planned … 8 hours worked
It does not happen that the system generates „Přesčas – sobota“ („Overtime – Saturday“) because the 2 worked hours cover the balance hours.
Transmission of the overtimes within the calendar year
Customer speciality
- For a good working It is necessary to set the property „Provádět uzávěrku docházky na KSPortálu“ (Do the attendance closure in the KSPortal) to the value „Yes“ to the employees for whom the attendance is elaborated,
Please, switch on the expansion parameter „evidence_doch“ (Group 9) to the value „ano_uzaverka“ („Yes_closure“). If you need to set the value „Provádět uzávěrku docházky na KSPortálu“ (Do the attendance closure in the KSPortal) for all employees, you can use the following instruction: update pracovnici set doch_karta=´a´: for a simplification of the guidance;
- the transmission of the overtimes is done in the Portal attendance by closing a particular period of time. (Attendance >> Deadline).
- The transferred overtimes can be controlled either in an employee´s worksheet or in an Attendance>> Recapitulation report where the paragraph „Overtime“ was added.
- The transferred overtime can be controlled or changed on the Attendance>> Transferred overtimes page.
Transfer month to month
By the following settings i tis possible to define a way of elaboration of the overtimes. The overtime within the balancing period is transferred from month to month or during the termination of employment. Also a part or all of the overtimes are paid after determining the operation (service). When the part-time jobs are taken into account the hours above the fond are paid onto different payroll component into the full-time.
Models of the working hours
- The number of the balancing period for the overtimes – fill in the value (2).
- The initial month of the balancing period – fill in the value (initial month)
- The hours above the fond – fill in the value „převádět výběrem“ (Transfer by the choice) and „proplácet“ (reimburse) at the end of the balancing period.
Parameters
- PrescasRucne - set the value "a"
Parameters of the "heavy" application
Expansion parameters
- kod_nad_fond (group 3) – in relationship with the part-times fill in the payroll component onto which the hours above the fond should be reported. These hours are not yet the hours of the overtimes. Probably it is the code 190.
Access Rights
Do not forget to adjust the access rights for common employees in a way that they will not be able to use the „rozdělení přesčasů“ (Distribution of the overtimes) button to determine themselves which overtimes are to be paid:
- Attendance; Distribution of the overtimes: editing
- Attendance; distribution of the overtimes: browsing
Distribution of the overtimes
The distribution of the overtimes that are to be paid is done after pressing the „rozdělení přesčasů“ (Distribution of the overtimes) button into the Monthly entering agenda. The operator determines how many overtimes should be paid. The rest of the overtimes is transferred into the following period (provided that the last month of the balancing period for the overtimes is not being elaborated). If the employee terminated the employment during the month the overtimes are paid automatically. When finishing the month in the Attendance in the Monthly closure agenda the overtimes are transferred from month to month. It is possible to view the values in the Attendance>> Transferred overtimes after the transfer.
Yet unpaid overtimes are automatically paid in the last month of the balancing period.
